Guide
Where to place QR posters: a placement guide by sector
A practical guide to placing QR posters, from restroom doors and hotel rooms to restaurant tables and parking, with calls to action, NFC tags and live displays.
Put a QR poster where people experience the problem and already have their phone in hand, at eye level, with a short call to action. Give every location its own QR code, so each report tells you by itself which restroom, room or table it came from. This guide gives practical placement advice for restrooms, hotel rooms, restaurant tables, dorm corridors, changing rooms, fuel stations, canteens and parking, and shows how to prepare the posters in EnaFeedback.
Four basic rules of placement
Whatever the sector, a good QR point follows four rules:
- One QR per location. Instead of a single poster at the building entrance, give every restroom, room or table its own code. In EnaFeedback, every location has a permanent 6-character code, and the QR is tied to it. Reports arrive with the building, floor, unit and location, so nobody has to ask, "Where were you?"
- Eye level, where the issue is. As practical advice, hang the poster at a height a standing adult can scan comfortably, and a little lower in accessible restrooms and seated areas. Surfaces where people pause for a few seconds, such as the back of a door, beside a sink or across from waiting seats, work well.
- A short call to action. A one-line prompt such as "Rate our cleanliness" or "Need anything? Scan the code" tells people what to scan and why. Write a clear action, not a long explanation.
- Check coverage. The form opens in the browser, and there is no offline mode. In places with weak mobile data, such as underground parking or thick-walled plant areas, move the poster to a spot with coverage or provide Wi-Fi.
One more point: feedback, hygiene ratings, surveys and content pages can each be turned on or off per location. The restroom QR can show only the cleanliness rating and feedback, and the restaurant table QR only a survey. Each poster then opens the options that make sense in that space.
Placement by area type
Restroom entrances and restrooms. For hygiene ratings, put the poster on the restroom door or near the sink, so people rate the space after using it. Use separate QR codes for women's, men's and accessible restrooms, so you know which one a low score came from. Example prompt: "Rate our cleanliness in 5 seconds."
Hotel rooms. The inside of the door, the bedside table and the TV unit are where guests look. When every room has its own code, the guest never types a room number, and the request goes to housekeeping or maintenance with the room attached. Example: "Need anything? Scan the code and our team will take care of it."
Restaurant tables. A table stand or menu card is the natural spot. When you define locations down to the table, each response is stored with the branch, section and table. A short survey works well here, since it is easy to scan while waiting for the bill.
Dorm corridors and rooms. In student rooms, the inside of the door or the desk; in shared areas, floor corridors, shared bathrooms, laundry rooms and shared kitchen entrances. Repair requests reach maintenance with the room and block.
Changing rooms. In factories, sports facilities and hotel staff areas, the changing room is a place where phones are at hand and crowds build around shift changes. Hang the poster on the inside of the entrance door or beside the mirror. If phones are not allowed on the production floor, group QR points in the canteen, break areas and changing rooms, where phones are allowed.
Fuel station restrooms. Use separate QR codes for women's, men's and accessible restrooms, the prayer room, the ablution area and the baby care room. A traveler stopping briefly only needs a one-tap rating, so keep the prompt short.
Canteens. The entrance, the tray return point and the tables all work. A short survey after meals collects responses by date and canteen. A live display at the entrance can show the QR alongside the weekly menu.
Parking. Pay stations, elevator lobbies and pedestrian exits are where people stop. As noted above, check mobile coverage first in covered parking.
NFC tags: an alternative to posters
You can place an NFC tag next to or instead of a QR poster. Tapping the tag with an NFC-capable phone opens the same location in the browser as scanning the QR. For visitors, it is a way to leave feedback without opening the camera.
For staff, NFC has an extra role. A tag read by the EnaFeedback mobile app marks the session as verified; with "Verification required" on, cleaning and inspection logs are accepted only from such a session. Tapping the tag without the app opens an unverified visit, the same as a printed QR.
Live displays: a rotating QR
A waiting room screen, kiosk or tablet can be paired as a live display. It shows a dynamic QR that refreshes every 15 seconds, with each code valid for 30 seconds. A photo of the code scanned somewhere else expires within seconds, which is why a session opened from a display counts as verified.
The display rotates through your enabled visitor languages every 45 seconds, so international visitors notice the QR too. The visitor interface is available in Turkish, English, German and Arabic. No special hardware is needed; any screen that can open a browser works.
Preparing posters: the template editor and bulk download
In the template editor, which runs in a desktop browser, upload your branded background and place up to 10 text elements and 3 QR elements on it. Fields such as the location name, code and building/floor/unit path print onto each poster automatically; you add your call to action as custom text.
Bulk download takes up to 100 locations at a time; with a template chosen, the ZIP holds one poster PDF per location. There is no separate paper-size picker: page size comes from the background's pixel dimensions and the print resolution you choose between 72 and 600 DPI, so prepare the background for your target print size. Poster text can be downloaded in Turkish or English.
Frequently asked questions
If I rename a location, do I need to reprint the poster?
No. The QR code is tied to the location's permanent 6-character code and keeps working. If the poster prints the location name and you want the visible name updated, reprint just that poster.
Isn't one QR at the building entrance enough?
It works, but you lose where the report came from. With a separate QR in each area, reports compare locations and the team goes straight to the right place.
Do visitors need to download an app?
No. They scan the QR code with the phone camera and the form opens in the browser. No account is needed, and submissions are anonymous by default.
Conclusion
Good QR placement comes down to a separate code per location, a poster at eye level, a one-line call to action and a coverage check. Where staff logs need proof of presence, add an NFC tag or a live display. See our QR posters and displays, QR feedback and Hygiene assessment pages for details, or request a demo for your organization.