Training and drill attendance, without passing round a sign-in sheet

Hospitals and organizations run fire safety, hand hygiene and occupational health trainings and civil defense drills regularly, and accreditation audits ask who attended. Attendance is often kept on a sign-in sheet passed round the room: signatures are unreadable, sheets get lost or are filled in later, and finding who missed the training means comparing the sheet with the staff list by hand.

EnaFeedback trainings use the location points your organization already has. Staff scan the event’s place with their own phone and the record is written to the server at once. Attendance outside the check-in window, away from the event’s places or from outside the audience is refused, and each record keeps its source, place and location proof.

An event has a title, color, trainer or organizer, description, day, start and end time (same day, at least 15 minutes), a check-in window (by default it opens 30 minutes before the start and closes at the end) and one or more places. The audience is all active staff or chosen personnel groups; mandatory and capacity are optional. Each event can require a verified scan and a fresh session.

An event is saved as a draft and becomes visible to staff once published; if you like, the audience gets an announcement. A published event can be cancelled before it ends, and only drafts are deleted. “Duplicate” copies an event one week later as a draft, so repeating trainings are quick to plan.

While the check-in window is open, staff who scan the event’s place see an “I attended” button for each open event, in the staff panel or the mobile app. Someone outside the audience sees “You cannot check in to this event”; these attempts are counted without names. Attendance after a set time from the start (10 minutes by default) is marked late.

“My trainings” shows upcoming events, the ones attended and missed mandatory training. Before the start (60 minutes by default) people without a record get a reminder, and when a mandatory event ends those who missed it are told. Messages land in the message center in the staff member’s language (Turkish, English, German, Arabic).

The Records and analysis screen shows the events in a date range, attendance counts, the average attendance rate of ended events and the mandatory training rate. Per event you see the audience, attended, rate, missed, late, median arrival, verified scans, manual, voided and denied scans, a 5-minute arrival histogram and attendance by group and place. Per person it lists the events they were in the audience for, attended and missed.

Rates use the active staff in the audience when the check-in window closed, so later group changes do not rewrite history. Each event downloads as Excel (summary, attended, missed, voided) and as a printable sign-in sheet. When the check-in window closes, managers can get an attendance summary alert.

A manager adds an attendee without a phone by hand with a required note and voids a wrong record with a reason. A voided record is not deleted, leaves the counts and stays visible with who voided it and why; the person concerned is told. An ended event can be locked so its records no longer change. All of this is written to the audit log.

Permissions are separate: records and analysis, record management, training and event planning, and module management. The ready-made “Training coordinator” role holds the first three, so a training or quality team runs events without access to module settings.