Meal records at the cafeteria, without paper lists or card readers

In hospitals, campuses and facilities, cafeteria meals are often counted with paper sign-in lists, meal tickets or a counter at the till. Signatures can be added in bulk, the same person can be written down twice, and turning the lists into a per-person, per-meal timesheet at month end takes time. Card readers need installing and maintaining in every cafeteria.

EnaFeedback cafeteria meal records uses the location points you already have: the QR poster, live display or NFC tag at the cafeteria location is enough. Staff record on their own phones; the record reaches the server immediately, and the system stops the same meal from being counted twice.

Admins edit the organisation’s list of meals (by default breakfast, lunch, dinner and night breakfast) and draw each cafeteria’s service windows with the same shift editor the cleaning plans use. Regular days and holidays get separate hours; holidays come from the organisation’s working days and public holiday calendar.

A day start time writes night shifts to the right day: with the default of 04:00, a night breakfast at 02:00 counts for the day the shift started. Outside service hours, staff see the next meal and its time on the card, and the card refreshes itself when a service starts or ends.

For someone without their phone, an admin adds the meal manually with a note, and voids a wrong record with a reason. A voided record is not deleted; it is left out of counts and stays visible with who voided it and why. Manual records and voids are written to the audit log.

If the organisation wants, only a verified location session is accepted, meaning the live display’s dynamic QR or an NFC tag read with the mobile app; the fresh-session rule accepts records within 5 minutes of the scan. Every record keeps whether the location session was verified and fresh.

The Records and reports screen shows total meals, personnel, the daily average, a chart by day and meal, the split between cafeterias and the day × hour density. Per-person records and statistics are on the same screen.

On the Timesheet tab, the meals each person took each day appear as initials in the meal’s colour, with monthly counts per meal at the end of each row. Once a month is locked, records cannot change and the Excel file is marked as final. The module does not calculate meal costs or payroll deductions; you hand the counts to the caterer or payroll as Excel.