A paper cleaning log is a chart on a restroom or common-area door where staff write a time and sign. EnaFeedback takes cleaning and inspection logs on site from a session verified by NFC or a live display QR, then compares them with the plan and reports on them.
With verification required, logs can only be written through the NFC tag or live display at the location.
Nobody types the time; the fresh session rule limits the gap between scan and log to 5 minutes.
Required and actual cleanings are compared by shift and reported as percentages.
Inspectors tick control parameters, and you get an alert when quality drops below 70%.
Visitors rate 1–5 at the same point, so staff logs and results can be read side by side.
Filter by date and location and download Excel or PDF instead of searching folders.
| Criterion | EnaFeedback | Paper cleaning and inspection charts |
|---|---|---|
| Proof the log was written on site | You can require a session verified by an NFC trust token or live display QR. | None; the chart can be filled in at the end of the shift or elsewhere. |
| Time accuracy | The system records the time; "fresh session" requires logging within 5 minutes of the scan. | Staff write the time by hand. |
| Batch filling | 30-minute cooldown per person, location and log type. | Several rows can be filled in at once. |
| Comparison with the plan | Automatic plan compliance percentage from shift slots and required counts. | Charts must be collected and checked by hand. |
| Inspection checklist | Control parameters are ticked and a quality percentage is calculated; alert below 70%. | A separate paper form; quality scores calculated by hand. |
| Visitor input | Visitors give a 1–5 hygiene rating at the same point and can add a photo. | None. |
| Real-time alerts | Email, SMS or in-app alerts for low ratings, new logs or low inspection quality. | You hear about a problem only when someone notices and tells you. |
| Multi-site view | All buildings and locations in one panel; reports by location and staff member. | Each door’s chart is collected separately. |
| Staff performance | Staff cleaning and inspection performance reports. | Worked out by hand from signatures. |
| Archive and audits | Logs in a database; Excel and PDF export; exports recorded in the audit log. | Kept in folders that wear out, get lost and are hard to search. |
| Type of evidence | Verified and fresh session flags; no photos on cleaning logs. | Signatures and initials. |
| What you need | A connected phone; an NFC tag read with the mobile app, or a live display, for verification. | Paper, a pen and a clipboard. |
A chart on the door has a time and a signature. That does not prove cleaning happened there at that time. Charts can be filled in all at once at the end of the shift, signed on someone else’s behalf, or completed later.
The gap shows when a complaint or audit comes in. All you have are handwritten times, and no way to show they are accurate.
Staff tap the NFC tag at the location or scan the QR on a live display, then log "Cleaning done" or "Checked." The NFC tag carries a trust token whose hash is the only thing the server stores; the display QR refreshes every 15 seconds and stays valid for 30.
With "Verification required" on, a log cannot be written without one of these two methods. "Fresh session required" means the log must be written within 5 minutes of the scan. Every log stores the verified and fresh flags, and reports show them.
NFC verification works only in the EnaFeedback mobile app, which reads the trust token. An NFC tap without the app opens the location in the browser as an unverified session, the same as a QR scan. Cleaning logs do not include photos; the evidence is the location session itself.
For each location you define shift slots and the required number of cleanings per slot (1 to 3). The system compares actual logs with the plan and calculates two rates: completion percentage and success percentage, the share of slots fully met.
Plans are versioned, so when you change a plan, past days are still evaluated against the plan in force on that day. A separate day profile can be used for public holidays.
Cleaning that happened is not the same as a good result. A QR code at the same point lets visitors rate hygiene from 1 to 5 and add a photo. Read staff logs and visitor ratings together and you see both the process and the outcome.
The difference between a signed chart on the door and a digital cleaning log verified on site and checked against the plan.
Define every door that has a paper chart today as a location.
Write and lock tags from the mobile app; use live displays in busy areas.
Enter the time ranges from the paper chart as shift slots with required cleaning counts.
Run both methods in parallel for the first weeks, check plan compliance, then remove the charts.
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